School EHCP (Educational Health Care Plan) Co-ordinator

About the job

Key information

Full time, but will consider part-time upon negotiation

Fairmead Community Special School transforms the lives of pupils aged between 4-19 years with additional learning needs (ASD and MLD). The school works in partnership with parents/carers and other stakeholders to develop our pupils in becoming positive individuals who make a valuable contribution to their community.

We seek to provide a friendly, caring environment for all our children to reach their potential through high quality teaching and learning that supports the development of life-long learning skills, self-esteem and celebrating individual success. The school is committed to the philosophy of equal access to educational opportunities through the National Curriculum and to the provision of suitably differentiated programs of study to meet individual needs. The teaching and learning styles reflect the ethos expected by the Governors and staff in promoting a calm and co-operative atmosphere for work.  Codes of conduct and expectations of positive behavior are based upon the principles outlined in the School Behavior Policy, which was developed with all members of the school community (including Governors and parents).  It promotes mutual respect and consideration of everyone.  We therefore have high and consistent expectations of all who belong to or relate to the school.

Staff and Governors work in partnership with parents and other professional agencies. The school philosophy is founded upon an appropriately challenging and stimulating curriculum where students realise their potential and achieve to the best of their ability. At Fairmead School student attainment is achieved through individual programs of study that are enhanced by extra-curricular activities. Fairmead School seeks to create a happy and supporting environments for all students and staff that encourage everyone ‘to be the best we can be.

What will I be doing?

The ECHP Coordinator at Fairmead School plays a pivotal role in managing and coordinating the Education, Health and Care Plans (EHCPs) for all young people within our special school setting. This role ensures that all statutory requirements are met in line with relevant legislation and that each young person’s individual needs are identified, planned for, and reviewed effectively. The coordinator works collaboratively with families, staff, and external agencies to promote inclusive, person-centred provision that supports the school’s vision and values. By enabling tailored support and high-quality provision, the ECHP Coordinator helps young people with EHCPs aged 4-16 to make meaningful progress and achieve their potential.

Legislative and Strategic Coordination

• Maintain comprehensive and up-to-date knowledge of SEND legislation including SEND Code of Practice 2015, Section 44 of the Children and Families Act 2014, and SEND Regulations 2014 (Regulations 2, 18, 19, 20, 21).
• Under the direction of the Headteacher, make strategic decisions relating to the EHCP process and ensure full compliance with statutory duties.
• Advise Senior Leadership Team (SLT) on EHCP-related matters including Tribunals, Consultations, and Exclusions.

EHCP Management and Administration

• Act as the main point of contact for coordinating all EHCP reviews and processes within the school.
• Manage and maintain the school’s calendar for EHCP-related appointments, meetings, and deadlines.
• Develop, oversee, and deliver the Annual Review process ensuring statutory timelines are met.
• Prepare, distribute, and submit all necessary paperwork and documentation related to EHCPs.
• Host and facilitate person-centered EHCP planning meetings that involve young people and their parents/carers, ensuring their voices and communication preferences are fully respected and incorporated (C&F Act 2014 Section 19).
• Maintain secure, accurate records of all EHCPs and related correspondence.

Collaboration and Partnership Working

• Work closely with the SEND Team to provide regular updates, report issues, and support the continuous improvement of EHCP processes.
• Promote highly effective partnership working by liaising with parents/carers, local authorities, nurseries, schools, colleges, health, social care, therapy providers, educational psychologists, and voluntary sector organisation locally, regionally, and nationally.
• Provide day-to-day practical support and advice to staff, enabling them to deliver high-quality, personalised provision aligned with EHCP requirements.

Training and Development

• Deliver training and development sessions for staff and school governors on relevant SEND legislation and effective EHCP management practices.
• Advise on policies and procedures to ensure alignment with current legislation and best practice.

Provision Monitoring and Support

• Coordinate and monitor provision for all students with EHCPs to ensure individual needs are met and progress is maximized.
• Support the school’s commitment to inclusive education by ensuring all young people receive appropriate resources and interventions in line with their EHCP outcomes.

Professional Development

• Engage in continuous professional development to stay current with evolving SEND legislation, best practices, and emerging approaches in special education.
• Access opportunities to develop leadership skills relevant to SEND coordination and multi-agency work.
• Participate in relevant training provided by the school and external bodies to enhance knowledge and effectiveness in the role.
• Contribute to the development of the school’s SEND provision by sharing expertise and feedback within professional networks.

Safeguarding

• Actively promote and safeguard the welfare and safety of all young people in accordance with statutory guidance such as Keeping Children Safe in Education.
• Work closely with the Designated Safeguarding Lead (DSL) to report concerns and support child protection procedures.
• Ensure all EHCP planning and review meetings consider safeguarding implications and promote the best interests of the child or young person.
• Always maintaining confidentiality and professional conduct consistent with school safeguarding policies and statutory requirements.

What kind of experience or qualifications do I need?

• Expert knowledge of SEND legislation, particularly SEND Code of Practice 2015 and Children and Families Act 2014.
• Strong organisational and administrative skills with the ability to manage complex EHCP processes and statutory deadlines efficiently.
• Excellent interpersonal and communication skills to liaise effectively with young people, families, school staff, and multi-agency partners.
• Ability to work strategically and collaboratively within a multi-disciplinary team.
• Skilled in delivering training and supporting staff development around SEND and EHCP requirements.
• Empathy and sensitivity in working with young people with SEND and their families, respecting diversity and individual communication needs.
• Proficient in maintaining accurate, confidential records and managing data securely.
• Problem-solving skills to advise and support staff and leadership on EHCP-related challenges.
• Commitment to upholding the school’s vision and values through person-centred and inclusive practice.

DBS check

DBS Check required

Supporting documents and information

Prospective candidates are warmly invited to visit our school; this can be arranged by contacting SPhipps@fairmeadschool.com

Interviews: Tuesday 20 January 2026

Fairmead School is committed to safeguarding the school community. All job applications must contain the disclosure of any spent convictions and cautions. The school will conduct pre-employment vetting procedures, which include an online search for shortlisted candidates and the successful outcome of an Enhanced DBS.

 

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