Pre-school Administrator

About the job

Key information

Contract type: Part time, term time only. 14 hours per week.
Can be worked flexibly over three days to include lunch cover
Contract term: Permanent (subject to satisfactory probationary period)
Salary: Grade 14, Scale Point 4 – £7,951
Per annum (£13.05 per hour) (£25,185 FTE)

King Ina C of E Academy is seeking an organised, friendly and efficient Pre-School Administrator to join our welcoming team. This is a varied and rewarding role at the heart of our busy pre-school, providing essential administrative and financial support to ensure the smooth day-to-day running of the setting.

Working closely with the Pre-school Manager and Headteacher, you will play a key role in supporting our children, families and staff by managing financial administration, Early Years funding, invoicing, procurement and general office duties.

Hours

The post is for 14 hours per week, worked over three days, including lunch cover. There is flexibility regarding the days worked, by mutual agreement, to meet the needs of the pre-school.

What will I be doing?

The successful candidate will:

• Provide high-quality administrative support to the Pre-school Manager.
• Manage pre-school fees, invoicing, payments and financial records.
• Administer Early Years Entitlement funding claims and maintain accurate documentation.
• Support procurement and budget administration.
• Organise administrative arrangements for the annual pre-school trip.
• Maintain records and ensure compliance with Ofsted, Somerset Local Authority guidance and GDPR requirements.
• Build positive relationships with parents and carers, responding sensitively to enquiries and supporting families where appropriate.
• Provide occasional cover for Early Years Practitioners, including supporting children with activities and at mealtimes when required.

What kind of experience or qualifications do I need?

We are looking for someone who:

• Has excellent organisational and administrative skills.
• Is confident working with financial information and maintaining accurate records.
• Has good IT skills and is comfortable using a range of office systems.
• Can prioritise workloads and work independently as well as part of a team.
• Has excellent communication and interpersonal skills.
• Demonstrates discretion and maintains confidentiality at all times.
• Shares our commitment to providing the very best experiences for young children and their families.

Previous administrative experience is essential. Experience of working within an early years or school environment and knowledge of Early Years funding would be an advantage, although training will be provided for the right candidate.

What is in it for me?

• A friendly, supportive and dedicated staff team and governors.
• A rewarding role within a caring and inclusive pre-school.
• Opportunities for training and professional development.
• A chance to make a positive difference to the lives of young children and their families.

Supporting documents and information

Safeguarding

King Ina Church of England Academy and Owlets Pre-school is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

This post is subject to an enhanced Disclosure and Barring Service (DBS) check, satisfactory references and all relevant pre-employment checks. Further information about the disclosure can be found online.

In line with Keeping Children Safe in Education 2023, shortlisted candidates will be subject to online searches as part of due diligence checks.

We are an equal opportunities employer and committed to ensuring all applicants will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

To obtain a recruitment pack, including an application form, job description and personal specification, please visit the school website, Key Information, Job Vacancies.

All applications should be returned electronically to Sarah Bulpin (sarah.bulpin@kingina.co.uk)

Start Date: September 2026

Closing date: 9am Monday 13 July 2026

Interviews: Thursday 16 July 2026

Apply on the King Ina Church of England Academy website

Apply now